Embassy Suites by Hilton Charleston Airport Hotel & Convention Center Cendyn ePlanner

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Hotel and Group each agree to carry and maintain and provide evidence of liability and other insurance in amounts sufficient to provide coverage against any claims arising from any activities arising out of or resulting from the respective obligations pursuant to this contract, amounts not less than $1,000,000.00 per occurrence. Group’s insurance policy shall name the Hotel and John Q. Hammons Hotels Management, LLC as additional insured. Damage to the Hotel premises by the Group or appointed contractors will be the Group’s responsibility. Group will accept full responsibility for any damages resulting from any action or omission of their individual attendees in conjunction with organized group activities. The Hotel is not responsible for any loss or damage no matter how caused, to any samples, displays, properties, or personal effects brought into the Hotel, and/or for the loss of equipment, exhibits or other materials left in meeting rooms. 

The Hotel reserves the right to approve all outside contractors hired for use by the Group in the Hotel, and may have a list of approved contractors and vendors. The Hotel must be notified in advance of any proposed vendor. The Hotel reserves the right to advance approval of all specifications, including electrical requirements, from all outside contractors, and to charge a fee for outside services brought into the Hotel. The Group and/or outside contractors must provide proof of worker’s compensation insurance for employees who will work on Hotel premises and proof of adequate general liability coverage for the Group and/or outside contractors’ activities while on Hotel’s premises, and must comply with all other similar requirements the Hotel deems appropriate, in its sole discretion, regarding use of function space, facilities and use of Hotel services. The above does not apply to Audio Visual or Décor Services, as these services are exclusively provided by the Hotel. 

The Group shall indemnify, defend and hold harmless the Hotel and its officers, directors, partners, agents, members and employees from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorney’s fees (collectively “Claims”) arising out of or caused by the Group’s negligence and/or its members’, agents’, employees’, independent contractors’ or exhibitors’ negligence in connection with the use of the Hotel facilities, except to the extent and percentage attributable to the Hotel’s negligence. The Group shall not have waived or be deemed to have waived, by reason of this paragraph, any defense which it may have with respect to such claims.

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Embassy Suites by Hilton Charleston Airport Hotel & Convention Center | 5055 International Boulevard, North Charleston, South Carolina 29418